Who can share their screen, admit people from the lobby or record the meeting? In Microsoft Teams, it depends on your role: organizer, co-organizer, presenter or attendee. This article explains what each role can do, how to set roles in advance and how to change them during the meeting.
The roles
| Action | Organizer | Co-organizer | Presenter | Attendee |
|---|---|---|---|---|
| Speak and share video | Yes | Yes | Yes | Yes, unless turned off |
| Share content | Yes | Yes | Yes | No |
| Mute or remove attendees | Yes | Yes | Yes | No |
| Admit people from the lobby | Yes | Yes | Yes | No |
| Change roles | Yes | Yes | No | No |
| Change meeting options | Yes | Yes | No | No |
| Manage breakout rooms | Yes | Yes | As room manager | No |
Set roles in advance
- Open the meeting in your calendar and select Options (Meeting options).
- Under Choose co-organizers, pick colleagues who help run the meeting. Read the co-organizer role.
- Under Who can present?, choose Everyone, People in my organization, Specific people or Only organizers and co-organizers.
- Select Save.
For large meetings, Specific people is best: only the speakers are presenters, everyone else is an attendee.
Change during the meeting
Open People, hover over the name > More options (...) > Make a presenter or Make an attendee. The change applies to this meeting only.
External presenters
A guest or someone outside your organisation can also be a presenter. Choose them under Specific people (they must be invited) or make them a presenter during the meeting. Only people from your own organisation can be co-organizers.
Tips
- For a class or webinar, turn off attendees' camera and microphone.
- Only let invited people straight in. Read who can bypass the lobby.
Read also
The co-organizer role in a Microsoft Teams meeting
Turn off attendees' cameras in a Microsoft Teams meeting
Who can bypass the lobby in Microsoft Teams: every option explained
Nederlandstalige versie: Rollen in een Microsoft Teams-vergadering: organisator, presentator en deelnemer