Make someone from outside your organization a presenter in Teams

A speaker from outside your organization needs to show their slides in your Teams meeting. By default that doesn't always work: external participants and guests often join as attendees and can't present. This article shows how to make someone from outside your organization a presenter.

Beforehand in meeting options

1. Open the meeting in your Teams calendar > Options > Meeting options.
2. Under Who can present?, choose Specific people and search for the external person. They must be on the invite.
3. Or choose Everyone if anyone may present.
4. Select Save.

During the meeting

1. Open People (the participant list).
2. Hover over the external person > More options (...) > Make a presenter.

The person can now share their screen or a PowerPoint. To undo it, choose Make an attendee.

Not working?

• Anonymous participants (without an account) can only present if your admin allows it in the meeting policy.
• Ask the external speaker to join with their work account rather than as an anonymous guest.
• Do a short test beforehand, especially if they use a Mac or the browser.

Also see meeting roles in Teams and join a Teams meeting as an external guest.

Read also

Meeting roles in Microsoft Teams: organizer, presenter and attendee
Join a Microsoft Teams meeting as an external participant
Share your screen with computer sound in Microsoft Teams

Nederlandstalige versie: Iemand van buiten je organisatie presentator maken in Teams

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