Scheduled a meeting and want to share the link quickly in a chat, a WhatsApp group or a document? Teams makes it easy: with one click you copy the meeting link or the full join info. And if you need a link right away for a conversation that starts now, you create one with Meet now. This article shows how to do that, when you're better off sending an invitation and how to keep strangers from simply walking in.
Schedule a meeting
- Open Calendar in Teams and select New meeting.
- Fill in the title, attendees, date and time and select Send.
You can also save a meeting without any attendees, just to have a link. That's handy for regular office hours or a meeting with people whose email address you don't know. More scheduling options, such as a recurring series, are in schedule a Teams meeting in your calendar.
Copy the link
- Select the meeting in your calendar.
- Select Copy link (or the chain icon).
- Paste the link wherever you like. Need the dial-in details and meeting ID too? Choose Copy join info in the meeting details.
Besides the link, the join info also contains the meeting ID and passcode, plus the phone numbers if your organization has an audio conferencing license. That's the best choice for a document or an email, because attendees can then also dial in or join with a meeting ID and passcode.
From Outlook
Do you schedule meetings in Outlook? Open the meeting and right-click Join the meeting now > Copy hyperlink. You can also select and copy the whole Teams block at the bottom of the invitation. Menu names can differ slightly between classic and new Outlook.
Need a link right now?
In the calendar, select Meet now > Get a link to share. You get a link for a meeting that can start right away.
You can also start the meeting immediately and then add people via People. Getting a link is handier if you first want to post it in a chat or email.
Link or invitation?
- An invitation puts the meeting in the attendees' calendars, you see who accepts and changes reach everyone automatically.
- A standalone link is quick, but whoever receives it has nothing in their calendar and gets no update if you change the time.
- People who only have the link may end up in the lobby, depending on the meeting options.
Attendees from outside your organization
External guests don't need a Teams account from your organization. They can open the link in the browser or in the Teams app. Feel free to send them join a Teams meeting without a Microsoft account if they don't know Teams. Organizers who use channel meetings can also check whether those are allowed in block or allow channel meetings.
Be careful
Anyone with the link can try to join. So set who can bypass the lobby in meeting options. Read who can bypass the lobby. So don't share a link for a confidential meeting in a public group, and set who can present.
Frequently asked questions
I don't see a button to copy the link.
Open the meeting in your calendar. If you're not the organizer, you can usually still copy the link from the details or the invitation.
Does the link stay the same for a recurring meeting?
Yes, all meetings in a series use the same link.
External guests can't join.
Then anonymous join or external access is probably turned off in the meeting policy. A Teams admin sets this in the Teams admin center.
Nederlandstalige versie: Een Teams-vergadering plannen en de link met één klik delen