A confidential board meeting, a job interview or a paid training: you don't want the invite forwarded freely. In Outlook you can turn off forwarding of a meeting request. But anyone with the link can still join. This article shows how to cover both.
Turn off forwarding in Outlook
- New Outlook and Outlook on the web: open the meeting, select Response options and untick Allow forwarding.
- Classic Outlook: Meeting tab > Response Options > untick Allow Forwarding.
Attendees using Outlook no longer see a Forward button. This only works within Exchange and Outlook; someone using another mail app may still be able to forward the invite.
The real protection: the lobby
A link can always be copied. So decide in meeting options who gets in directly:
- Open the meeting in your Teams calendar and select Options.
- Set Who can bypass the lobby? to People I invited or Only me and co-organizers.
- Turn off People dialing in can bypass the lobby.
Anyone using a forwarded link then waits in the lobby, and you decide whether they get in. Read who can bypass the lobby.
Extra security
- Lock the meeting once everyone has joined.
- With Teams Premium you can add a watermark, block copying of the chat and use a sensitivity label that locks the options.
- Turn off recording for attendees if it isn't needed.
Nederlandstalige versie: Het doorsturen van een Teams-vergadering voorkomen
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