An automatic Teams meeting in Outlook

Do you sometimes forget to select Teams meeting when you create an appointment in Outlook? With one setting, every new meeting automatically gets a Teams link. This article shows how it works in the new and classic Outlook.

In the new Outlook and Outlook on the web

  1. Go to Settings > Calendar > Events and invitations.
  2. Check Add online meeting to all meetings.
  3. Make sure Microsoft Teams is the selected provider and select Save.

In classic Outlook

  1. Go to File > Options > Calendar.
  2. Under Calendar options, check Add online meeting to all meetings.
  3. Select Meeting Providers if you need to choose, and pick Microsoft Teams. Select OK.
Add online meeting to all meetings in Outlook
A new meeting with a Teams link

Once without Teams?

For an in-person appointment, simply switch off the Teams meeting toggle in that appointment. Appointments without attendees don't get a link.

For admins

In most organizations this option is already on by default. As an admin you can control it with the Exchange Online setting OnlineMeetingsByDefaultEnabled (via Set-OrganizationConfig, or per mailbox with Set-MailboxCalendarConfiguration). Also see schedule a Teams meeting and prevent forwarding of a meeting invite.

Read also

Schedule a Microsoft Teams meeting in your calendar
Prevent a Teams meeting invite from being forwarded
The co-organizer role in a Microsoft Teams meeting

Nederlandstalige versie: Elke Outlook-vergadering automatisch een Teams-link geven

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