On the road but still need to present in a Teams meeting? With the Teams app on your iPhone, iPad or Android device you share a PowerPoint file and move through the slides yourself. No laptop needed. That's handy when you're on the train, at a client without a PC, or when your laptop lets you down at the worst moment. This article explains how it works, what attendees see and how to avoid problems.
Preparation
- Update the Teams app via the App Store or Google Play. Older versions sometimes show different menus. New to the app on Apple devices? See Teams on iPhone and iPad.
- Save your presentation as a .pptx in OneDrive or in a team's files. A file that is only stored locally on your phone can't always be selected.
- Check that you are a presenter in the meeting. People with the Attendee role can't share.
- Make sure you have a stable connection and a charged battery. Presenting with camera and audio demands a lot from your device.
Start a presentation from your phone
- Open the Teams app and join the meeting, or start one yourself.
- Tap More (the three dots) at the bottom.
- Tap Share and choose Share PowerPoint.
- Pick a presentation from your recent files, or browse OneDrive or a team.
- The presentation starts right away for all attendees.
How does PowerPoint Live work here?
Teams shares your file via PowerPoint Live. So you don't send a screen image, but the slides themselves. Attendees see sharp text, even on a large screen, and animations and transitions run smoothly. On a PC you get an extensive presenter view with notes and a slide overview; read more in PowerPoint Live in Microsoft Teams. On a phone that view is simpler. If you need your notes, print them or open them on a second device. PowerPoint Live is now also the way to go from PowerPoint itself, since Present Live in PowerPoint is gone.
During the presentation
- Use the arrows or swipe left and right to change slides.
- Turn your device sideways for a bigger view.
- Finished? Tap Stop presenting.
Other ways to share
Under Share you usually also find Share screen, and on some devices options to share a photo or video. Sharing your screen is handy for an app or website, but for slides, sharing PowerPoint is better: it uses less data and notifications on your screen stay private. If you're in a meeting room with a Teams Room, you can also cast content from your phone to the room's screen.
Tips
- Store the presentation in OneDrive or the team beforehand so you find it fast.
- Turn on Do not disturb so no pop-ups appear while you present.
- With PowerPoint Live, attendees see sharp slides even on a weak connection. They can sometimes browse back on their own, unless you turn that off. Read how in prevent attendees from browsing your presentation.
- Keep your slides simple. Large fonts and little text read better, also for attendees who are watching on a phone themselves.
Frequently asked questions
- I don't see the Share PowerPoint option. Update the app and check your role in the meeting. In some organizations, the meeting policy limits who can share.
- My file isn't listed. Browse via OneDrive or the team, or upload the file to OneDrive first.
- Can a colleague take over? Yes, another presenter can take control from a PC or continue sharing themselves.
For admins
Who can present and whether attendees can browse slides on their own is set via meeting policies in the Teams admin center. If you manage mobile devices with Intune, check that the app protection policy allows opening files from OneDrive and SharePoint in Teams.
Nederlandstalige versie: Een PowerPoint-presentatie geven vanuit de Teams-app op je gsm