Share a list so colleagues can enter data

A list in Microsoft Lists becomes really useful when colleagues help fill it: sign-ups, reports, stock or a project overview. In this article you share a list so others can enter data, or only see a form.

Share a list

1. Open the list in Lists or in Teams.
2. Select Share at the top right.
3. Type your colleagues' names and choose Can edit, so they can add and change items.
4. Select Send, or copy the link.

Only fill in via a form

Should colleagues only add new data without seeing the whole list? Select Forms and create a form based on the columns. Share the link to the form. Every response becomes a new item in the list.

Tips

• Make the columns you really need required.
• Use a choice column instead of free text, so you can filter later.
• Set a rule to get notified when someone adds an item.
• If the list lives in a team, everyone in the team already has access.

Also see getting started with Microsoft Lists and rules and notifications in SharePoint.

Read also

Get started with Microsoft Lists in 3 steps
Use an existing SharePoint list in Microsoft Lists
Get notified when someone changes a SharePoint or Teams file

Nederlandstalige versie: Een lijst delen zodat collega's gegevens kunnen invullen

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